Report of Special Meeting with
Dwayne Strong
_________________________________________________________________
Representatives of your Board of Directors met with
Coach Strong and Coach Frankie Sanders at breakfast on Saturday, September 29,
2007.
An overview of the history of the Boosters and its close
relationship with the school was presented and discussed. The policies and
aspirations of the Boosters were discussed. The common goals for the Boosters
were discussed as well as how the new Baseball Head Coach may promote those
goals.
Coach Strong presented his thoughts and efforts for the
“Hitter’s Club” which was discussed for incorporation into the Booster’s
programs.
Coach Strong presented his “wish list” which is to be
incorporated into the Boosters’ Budget for the 2007 - 2008 Fiscal Year.
Vice President Bruce Braithwaite presented his proposed
flyer for the “Stake Out”, reflecting our relationship with the Bradenton
Herald as an official partner of the Boosters. The flyer and expenses
associated with the flyer were approved, subject to action by the full Board.
Vice President Bruce Braithwaite presented his proposed
flyer for the “Steak Out”, reflecting our relationship with the Bradenton
Herald as an official partner of the Boosters. The flyer and expenses
associated with the flyer were approved, subject to action by the full Board.
Vice President Bruce Braithwaite presented his proposed
flyer for the “Alumni Game”. Coach Strong discussed limitations placed on the
game by the Florida High School Activities Association. The format of the Alumni Game will be
modified to ensure full compliance with FHSAA regulations. The flyer and
expenses associated with the flyer were approved, subject to action by the full
Board.
Vice President Bruce Braithwaite presented his proposed
form for the “Steak Out Tickets”. It was decided that
2,000 should be printed. The form of the tickets and expenses associated with
printing the tickets were approved, subject to action by the full Board.
Vice President Bruce Braithwaite presented his proposed
Booster Club application. The application was approved, subject to action by
the full Board.
Vice President Bruce Braithwaite presented his proposed
Booster Club Banner Advertisements form. The form was approved, subject to
action by the full Board.
Vice President Bruce Braithwaite presented his proposals
for the MHS Cane Pride baseball logo contest. The contest was approved, subject
to action by the full Board.
The Second Quarter budget, and Second Quarter
fundraising were discussed.
Advance expenses and organizational meetings for the
Ninth Annual Steak Out fundraiser were discussed. The increase of the base ticket price to $30
was discussed in reaction to increases in the costs of the steaks. Also discussed
was continuing with the increasing effectiveness of solicitations for the
silent and “not so silent” auctions.
The status of the $5,000.00 contribution of the Boosters
to the Boosters’ Perpetual Fund to be administered by the Manatee County Community
Foundation was discussed.
Report of Special Meeting with
Robert Gagnon
Principal of
_________________________________________________________________
Your Board of Directors met with Principal Robert Gagnon
during a dinner meeting. An overview of the entire history of the Boosters and
its close relationship with the school was presented and discussed. The
policies and aspirations of the Boosters were discussed. The common goals for
the Boosters were discussed as well as how the appointment of the new Baseball
Head Coach may promote those goals.
_________________________________________________________________
Minutes of Meeting of the Board
of Directors of
The Manatee High School Baseball Boosters, Inc.
_________________________________________________________________
BE IT
REMEMBERED that on September
29, 2007, a Meeting of the Board of
Directors of The Manatee High School Baseball Boosters, Inc. was
conducted at Bradenton Country Club,
The
meeting was convened at 6:00 p.m. with
the Call to Order by the President, Danny E. Molter.
A roll
call of Officers and Directors was conducted.
Present was the President, the Vice President and the Secretary, and the
Treasurer, being the only remaining officer of the corporation, was excused,
but submitted financial reports. Also in
attendance were Board nominees, Jason Bartz and
Rhonda Strawn.
The
President welcomed the attendees and asked the Secretary, David Montgomery,
Sr., to chair the meeting.
The President’s Designee
reported. The Chair presented a Director’s Manual notebook for each member of
the Board.
The Chair announced that the
only minutes were the minutes of the initial meeting of the board of directors
which were approved by execution thereof by the participants.
The Chair announced that the
financial report of the Treasurer were included in the Director’s Manual. Those reports were reviewed and approved as
presented.
The Chair announced that there
was no Old Business.
As New Business was the
following:
The
Chair presented the proposed revisions to the By-Laws to amend the provisions
determining the number of directors; determining the manner of selection,
specifying staggered terms of 3 years each, ending at the time specified, as to
each seat, the current occupant of which was specified for the purposes of
identification only. Upon motion duly made, seconded, debated, voted, and
unanimously passed, it was resolved as follows:
That the proposed
Amendment to the By-Laws should be, and hereby are, adopted to provide as set
forth in the form attached hereto.
The
Chair presented the next item of business as being the election to fill the 3
vacancies created by adoption of the amendment to the By-Laws. Upon motion duly
made, seconded, debated, voted, and unanimously passed, it was resolved as
follows:
That Jason Bartz,
Rhonda Strawn, and Jill Rocklein, should be, and
hereby are, elected to fill the vacant seats on the Board of Directors
identified as Seats 5, 6 and 7, respectively.
The
Chair welcomed Jason Bartz and Rhonda Strawn as new board members and
thanked them for their willingness to serve, whereupon their assumed their
duties.
The
Chair presented the next item of business as being determination of initial
policies for determination of allocation of receipts between current funds and
long-term funds. Upon motion duly made, seconded, debated, voted, and
unanimously passed, it was resolved as follows:
That the policies for Funds
Allocations as set forth in the Policies statement attached hereto and
incorporated herein, should be, and hereby are, adopted as the policies of this
organization.
The
Chair presented the next item of business as being the determination of the
means of implementing The Foundation. Upon motion duly made, seconded, debated,
voted, and unanimously passed, it was resolved as follows:
That
the President and Secretary should be, and hereby are, authorized to execute
the Agreement Between the Manatee County Community Foundation, Inc. and The
Manatee High School Baseball Boosters, Inc. for the Creation of Nonprofit
Agency Endowment Fund in the form
provided by the Manatee County Community Foundation, Inc. which provides that “The
goal of this fund is to preserve principal indefinitely”, and to implement that
agreement by distribution of $5,000.00 from the funds of this organization.
The
Chair presented the next item of business as being determination of initial
policies for Distribution Request
Considerations. Upon motion duly made, seconded, debated, voted, and
unanimously passed, it was resolved as follows:
That the policy of Distribution
Request Considerations as set forth in the Policies statement attached hereto
and incorporated herein, should be, and hereby are, adopted as the policies of
this organization.
The Chair
then called for any further business to come before the assembly. There being none, upon motion duly made,
seconded, voted and passed, the meeting was adjourned at 8:00 p.m.
IN
WITNESS THEREOF, I have hereunto set my hand and seal on September
29, 2007.
/S/____________________________________
Danny
E. Molter, President
Attest:
____________________________________
David Montgomery, Sr., Secretary